You’re equipped for the digital world. You already have a smart device, and sure, sometimes it’s smarter than you – but, you’ve mastered the basics. Now it’s time to get down to the specifics.
Here are the fundamentals of emailing on-the-go:
1. Set a Mobile Signature
Creating a signature means setting a mobile-specific sendoff for your emails. Using a mobile device such as the BlackBerry z10 allows users to specify and save an email signature for use with only mobile email communications. You likely already have a signature for your desktop email. Your mobile signature, however, should contain less, but it should still be informative.
“Sent from my mobile device” is hardly an effective signoff. An email recipient doesn’t care how a message was sent, rather they care from whom the message was sent.
Here are a few, simple signature tips:
- Include your first and last name.
- Specify only the most important information (e.g. title and preferred method of contact).
- Avoid clichés and cheeky quips such as “touched, not typed.” Stick to phrases such as “Best,” “Regards,” “Sincerely,” and even “Cheers.”
See the above image, Avi has used Vizify to set his email signature. What he did?
- He made an account on Vizify.
- Then he filled up his profile with all the details as you can see here.
- After doing all that you can just go to settings, click on email signature and get the code to add it to your email.
2. Simplify Your Sending
Cut down on your content; this includes all media. If you’re sending an email from your mobile phone, assume the recipient might receive it on a similar device. If it’s a pain to type a novel on your phone, imagine the same pains one might have reading it. Furthermore, be mindful of your reader’s data. Don’t send three images and a presentation in one message.
Here are some tips on when to condense:
- Be mindful of the time when you’re sending. If you’re off the clock and on your phone, likely your coworkers are too. Keep it brief.
- Highlight your objectives using bullets or bold text for scan-ability.
- Avoid forwarding long email threads at all costs.
3. Type Like You Talk
Don’t type like you text. You already know you should cut down on your content, but this doesn’t mean you should whittle each word. Yes, it’s tempting to shout in all caps or shoot off shorthand; however, you’ll be sending the wrong message. Conversational tone, not type, is best for mobile emailing.
Consider the top reason that users respond to emails on-the-go: work. According to College Board in a report on The National Commission of Writing, “more than half (51 percent) of responding companies say that they frequently or almost always take writing into consideration when hiring salaried employees.” This means that, while you may want to quickly reply to that online job posting, your hasty message could be harmful to your candidacy.
Here are a few quick tips for quick and conversational writing:
- Use brief, concise, complete sentences.
- Check for common word usage errors (e.g. there, their, they’re; your vs. you’re)
- Never use short hand abbreviations (e.g. “u” in place of “you”)
The endgame in emailing is composing something that is both brief and informative, without compromising your intelligence. What are some of the most embarrassing emails you’ve received?
Share your thoughts in the comments section below…